Privacy policy

Privacy Policy

1. Introduction

In this Privacy Policy, "we," "us," and "our" refer to Mensa Montenegro (Mensa Crne Gore), with its registered address at Piperska 370/a Podgorica. This Privacy Policy applies to the official EMAG 2026 website (the "Website").

We are committed to protecting your privacy and to complying with the Law on Personal Data Protection of Montenegro ("Official Gazette of Montenegro", No. 79/08, 70/09, 44/12, 22/17) and other applicable regulations. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our Website or register for the European Mensa Annual Gathering 2026 (EMAG 2026).

2. Personal Information Collection

We collect personal data solely for purposes related to your participation in EMAG 2026. This may include:

• Registration details: Name, surname, contact details (email address, phone number), nationality, age, and event preferences
• Shop orders: Records of purchases made through our online shop
• Booking information: Selected activities, accommodation options (if applicable), and dietary or accessibility requirements
• Payment details: Transaction confirmations and payment status (payment card or banking details are not stored by us)

Personal data is collected directly from you during registration or booking processes.

3. Purpose and Legal Basis of Processing

Your personal data is processed for the following purposes:

• Managing and administering EMAG 2026 registrations and bookings
• Organizing event logistics, accommodation, activities, and catering
• Producing and managing delegate materials
• Communicating important information related to EMAG 2026
• Responding to enquiries and requests related to your participation
• Conducting post-event questionnaires or surveys related to EMAG 2026

Processing is based on one or more of the following legal grounds under Montenegrin law:

• Your consent
• The necessity of processing for the performance of a contract (EMAG 2026 participation)
• Compliance with legal obligations

4. Data Sharing and Disclosure

We do not sell or rent your personal data. Personal data may be shared only where necessary and proportionate, including:

• With venues, accommodation providers, caterers, or activity organizers, solely to enable your participation in EMAG 2026 (for example, names, ages, or dietary requirements)
• With service providers acting on our behalf and under our instructions
• Where disclosure is required by law or by a competent authority
• Where you have provided explicit consent

All recipients are required to process personal data in accordance with applicable data protection requirements.

5. Data Retention

Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected:

• Active participants: Data is retained for the duration of EMAG 2026 and for a limited period afterward to resolve administrative, legal, or financial matters
• Legal and accounting obligations: Certain data may be retained for longer periods where required by law

After the retention period expires, personal data is securely deleted or anonymized.

6. Your Rights

In accordance with Montenegrin law, you have the right to:

• Be informed about the processing of your personal data
• Access personal data we hold about you
• Request correction or updating of inaccurate or incomplete data
• Request deletion of personal data where legal conditions are met
• Withdraw consent at any time, where processing is based on consent

Requests may be submitted by contacting polisaprivatnosti@mensa.me or by writing to Mensa Montenegro,  Piperska 370/a Podgorica. Proof of identity may be required to protect your data.

If you believe your rights have been violated, you have the right to lodge a complaint with the Agency for Personal Data Protection and Free Access to Information of Montenegro.

7. Data Security

We apply appropriate technical and organizational measures to protect personal data, including:

• Encryption of data during transmission (TLS)
• Secure hosting and storage of data
• Restricted access to personal data, limited to authorized persons

Despite these measures, no electronic transmission or storage system can be guaranteed to be fully secure.

8. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in legislation, regulatory guidance, or EMAG 2026 operations. Updated versions will be published on the Website, and continued use of the Website constitutes acceptance of the revised Privacy Policy.